The very first thing that you should know about Comindware Project licensing is that there are free and paid product functionalities.
Creating and managing projects, working with tasks, running reports, managing resources and setting the system up are paid options so you’ll need a license to be able to perform these actions.
At the same time, Comindware Project comes with the free Comindware Team Network platform which brings in a whole bunch of useful features and turns your project management portal into a living corporate network. You can share files and documents, send instant messages to your teammates, leave comments to tasks and documents, create discussion rooms, give awards to your team mates, etc. and you don’t need a paid license key for that.
Therefore, you can have both paid and free users registered in your Comindware Project instance.
Assigning licenses to people is also easy. In Comindware Project you don’t need to do it manually. Instead, you simply need to add a user to a particular user group; the corresponding license will be assigned to him/her automatically. For now, there are 4 user groups, each with its specific set of permissions:
Collaborators can use free communication and file-sharing features of Comindware Team Network, however they can do nothing about tasks and projects except for watching them. Thus, you cannot assign a piece of work to them. You can have as many Collaborators in your account as you need since they don’t require a paid license.
Restricted Users can use all Comindware Team Network functionality as well as work with tasks. However, they cannot run reports or create new projects in the system. Another good thing about them is that you can assign tasks to Restricted Users without adding them to projects. Use this feature if you have any external users or free-lancers involved into your projects and don’t want them have access to all project-related information.
Regular Users is you choice for all project/resource managers and project participants who need to do the actual work in your projects and take care of reports. All Team network functionalities are available for them as well. The only thing they cannot do is system customization.
Administrators are those who keep the whole system in order for everyone: create timesheet templates and resource pools, configure work calendars, manage licenses, add users to groups, etc. They can also do everything that Regular Users can do.
All user groups except for Collaborators require a purchased license. If you don’t have spare licenses in your account, you won’t be able to move your Collaborators to any other group. However, you can always change the membership of any paid user, for example make Administrator a Regular user (second paid license won’t be assigned) or Collaborator (you’ll get a spare paid license in this case).
To assign someone to a group, you can follow either of the three ways:
1) If you have Administrator permissions, you can assign users in a bulk in Settings -> Security menu.
2) You can also change the user group a person belongs to right in the user profile.
3) Also, when inviting a new user to join your account, you can select a user group he/she will be a member of.
You can always check the number of paid licenses left unassigned in Settings -> Licenses menu. When no more license are left, you’ll see the following message when trying to add someone to one of the paid user groups: